Minutes of the Annual Parish Council Meeting held in
The Village Hall, Wixford on Tuesday the 13th of May, 2008 commencing at 7.30 p.m.
Present: Councillor Colin Hales (in the Chair)
Councillors Angela Ballard, Peter Terry and Jon Haworth
Clerk: Karen Parnell
In attendance: District Councillor Kim James
Plus one member of the public
Apologies: Cllr Jack Fryer and Cllr Brian Slaughter
1. Apologies.
Cllr Jack Fryer notified the Clerk of his unavailability in good time. Cllr Brian Slaughter conveyed his apologies to the Chairman
2. Councillors made their Declarations of Acceptance of Office.
3. To Elect a Chairman for the ensuing Municipal Year.
Cllr Jack Fryer was elected as Chairman for the ensuing Municipal Year, and has since signed the Declaration of Acceptance of Office.
Proposed: Cllr Haworth Seconded: Cllr Hales.
Cllr James and the member of public thanked Cllr Hales, the outgoing Chairman for the work he has done for Wixford.
4. To Elect a Vice-Chairman for the ensuing Municipal Year.
Cllr Colin Hales was elected Vice-Chairman for the ensuing Municipal Year.
Proposed: Cllr Haworth Seconded: Cllr Ballard
5. Disclosure of Interests. Councillors are asked to declare personal interests in any items on the agenda. Councillors are reminded that the Code of Conduct that takes effect from 8th May 2007 provides that should they have a prejudicial interest in any matter under discussion they should withdraw from the room and not seek to influence a decision about the matter.
There were no disclosures of interests.
6. Adoption of paragraph 12.2 of the model code of conduct 2007:
Where you have a prejudicial interest in any business of your authority, you may attend a meeting but only for the purpose of making representations, answering questions or giving evidence relating to the business, provided that the public are also allowed to attend the meeting for the same purpose, whether under a statutory right or otherwise.
Proposed: Cllr Haworth Seconded: Cllr Terry
7. To appoint a Parish Council Representative to the Village Hall Charity for the
ensuing Municipal Year.
Cllr Peter Terry was elected as our Representative for the ensuing Municipal Year.
Proposed: Cllr Haworth Seconded: Cllr Ballard.
8. To appoint a Representative to the Wilcox and Allen Charity for the ensuing
Municipal year.
Cllr Jon Haworth was elected to continue as our Representative for the ensuing Municipal
Year.
Proposed: Cllr Hales Seconded: Cllr Terry.
Questions were again asked about how best to allocate these monies.
9. Minutes of the Parish Council Meeting held on 11th March, 2008, and assembly of 8th April.
Were agreed by the Council to be an accurate record of these two meetings, and were duly signed off by the Chairman as such.
10. Matters arising therefrom.
Elections 2008 - Training for Councillors (13/09/08)
Cllrs Ballard, Terry and Hales hope to attend training in Alderminster in September.
Newsletter
Cllr Haworth will liaise with Matthew Smith to progress this.
Village Maintenance
All issues raised have been addressed, although concerns were raised about the standard of workmanship regarding pruning in Grafton Lane and the speed of enforcement on the culverts by Dave Tiley at SDC.
Traffic calming
Karen has spoken to Alcester police and a greater presence has been seen, they are aware we would like to see them in the village more often and will try to enable this.
Footpaths
Jason Norledge came out and surveyed the footpaths, he pointed out that WCC paths will be attended to nine times a year, the paths were mostly maintained and some areas fall into 'no man's' land.
Lengthsman scheme
Karen has obtained information on what we are covered for from Allianz Cornhill, which is very limited. It was agreed the best option would be to work with Salford Priors notably regarding grass cutting.
Ground adjacent to Wixford bridge
Karen will yet again write to WCC (Engineers) and John Marshall SDC with a view to getting action by citing the grade 2 listed status of the bridge and the detriment being caused to it.
11. Comments from the public relating to items on this Agenda.
It was requested the missing sign be resurrected in Mrs Shepherds memory.
12. Planning:
Application No: 08/00502/FUL
Mrs S Brookhouse, Moor House Farm: Two storey extension to dwelling. SUPPORT
Application No: 08/00695/FUL
Mrs and Mrs Chilton, Heathfield cottage: Two storey rear extension and single storey side extension to dwelling. SUPPORT
Application No: 08/00085/LBC
Mr T Ley, The Barns: Relocation of satellite dish. SUPPORT
13. To complete the Annual Financial Return for the year ending 31st March, 2008:-
a) Chairman to sign The Statement of Accounts;
This was done and the RFO countersigned.
b) Councillors to complete the Statement of Assurance;
This was universally agreed by the Council.
c) Chairman to sign the Bank Reconciliation as at 31st March, 2008.
Done by both Chairman and RFO with the consent of the Council.
14. Review of standing orders - These were deemed still to be accurate but changes could be
needed as new legislation may be adopted.
15. Accounts for payment.
Cheque No 287 Clerks Salary/Expenses £ 418.16
Cheque No 288 Allianz Insurance PLC £ 403.56
Cheque No 289 WALC £ 67.00
Cheque No 290 Information Commissioners £ 35.00
St Milburga?s Churchyard £ 360.00 Cheque 291 *
* This item missing the agenda, but deemed as urgent business.
Cheques Proposed: Cllr Haworth Seconded: Cllr Hales
Signed: Cllr Hales Seconded: Cllr Haworth.
16. To deal with any correspondence.
Only Election correspondence which has been publicised and dealt with.
17. Councillors reports.
Kim spoke of the Eco town debate he attended at SDC where Councillors unanimously voted against the plan in principle and instructed the Chief Executive to make this clear to the relevant members of government proposing 'Middle Quinton' as a possible site.
Kim also offered us the use of some ?Kill your speed? signs, which the Council accepted.
Kim also joined with the public in thanking outgoing Councillor Pierson for his service.
Meeting closed: 9.00 pm
Colin Hales Chairman
8th July 2008
9th July, 2008